BMBH Conference Policies
Black Men's Brain Health (BMBH) is committed to providing an environment free from harassment and discrimination. BMBH strictly prohibits harassment and discrimination based on race, color, religion, gender, age, national origin, ethnic background, sexual orientation, gender expression, gender identity, genetic predisposition, a physical or mental disability, veteran status, marital status or any other characteristic protected by federal, state or local law. This applies to all persons (employees, volunteers, visitors, guests, vendors, etc.) and is intended to protect people from unlawful harassment and discrimination by anyone in connection with the performance of their job or volunteer role for BMBH.
BMBH accepts no liability for any individual attending The Conference or any claims that may result from the use of information, techniques, products and/or services discussed at The Conference, any injuries/losses incurred by participants and/or accompanying persons, and no loss of or damage to any luggage and/or personal belongings.
Recording/Social Media Use Policy:
Audio and video recording, and capturing of still images, are prohibited in the Black Men's Brain Health Conference (The Conference) area and all session rooms, including all sessions held online, by video conference and/or all other remote meeting technologies. Please respect speaker instructions regarding the taking of photos, video or audio during their presentation.
Because of the proprietary nature of data and the reporting of preliminary, unpublished research findings, the dissemination or reproduction of someone else’s slides, poster(s), audio, video or data before, during or after The Conference is strictly prohibited.
Sharing your experience on social media is encouraged to add to the discussion and excitement of The Conference, as long as it complies with this policy. Sharing of images on social media that contain
discernible research data is prohibited.
Violation of the above restrictions may result in appropriate penalty, including removal from The Conference, and denial of entry to future meetings and other conferences hosted by Black Men's Brain Health.
Applicability & Eligibility
Eligibility To Use The Services
The Services are not directed to children under the age of 16. You may not use the Services if you are under the age of 16.
Information Collection & Use
BMBHC collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information to us such as when you register for the Black Men’s Brain Health Conference hosted during the Super Bowl week, donate, register for events and webinars, and when we automatically collect information about you when you access, use, or interact with the Services. We use this information for a variety of different reasons, including to improve the Services and to tailor the Services to you.
BMBHC processes Personal Data collected through the Services on the lawful basis of legitimate interests to provide the Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by BMBHC or by our Service Providers related to the Services.
The types of information BMBHC may collect about you include:
Information You Provide To Us:
BMBHC Event Information: BMBHC collects certain Personal Data from you when you register for BMBHC events. “Personal Data” refers to information about you that may be used to identify you, such as your first name, last name, title, email address, phone number, and mailing address. BMBHC uses this information to register you for events, provide information about events, and administer your registrations with BMBHC.
BMBHC Account Information: BMBHC may require you to register for an account (a “BMBHC Account”) in order to use certain Services, such as the Emerging Scholars Fellows Program. We do not require you to register to use all of our Services. However, if you do register for Services offering an BMBHC Account, you will gain access to those areas and features of the Services that require registration. BMBHC will collect certain information about you in connection with your registration for your BMBHC Account, which may include Personal Data and other information such as a username, password, personal profile, pictures, your location, and information about your contacts. Some of your BMBHC Account information may be displayed publicly. You are not required to provide your Personal Data; however, if you choose to withhold certain Personal Data, we may not be able to provide you with certain Services.
Payment Transaction Information: We may collect, and store information related to purchases and donations made through the Services. You may provide certain information to complete payments via the Services, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information”), along with your name and billing, delivery, and shipping address, to complete payment transactions through certain Services.
Please note BMBHC works with Service Providers (as defined below) to handle payment transactions. BMBHC does not itself collect or maintain your credit card or other financial account information; this information is handled for BMBHC by our Service Providers. You are subject to the Privacy Policies and Terms and Conditions of our Service Providers when purchasing hotel accommodations, conference registrations, parking, or making donations, the terms of which may differ from those of BMBHC for the BMBHC Services. Please review the Service Providers’ Privacy Policies and Terms and Conditions before using their services.
Form Information: We may use online forms to request certain information from you in order to perform certain Services, such as your location to assist you in locating our services, or your contact information to assist with contacts or service requests. This information may include Personal Data.
Correspondence Information: If you apply for the Emerging Scholars Fellowship Program, attend a conference or event, email us, subscribe to our newsletters mailing lists, publications, or blogs, we may keep your message, email address, and contact information to respond to your requests, provide the requested products or Services, and to provide notifications or other correspondences to you. If you do not want to receive email from us in the future, you may let us know by sending us an email or by writing to us at the address below. Please note requests to remove your email address from our lists may take some time to fulfill. We may also still contact you as needed to provide important announcements or notifications regarding the Services.
Support Information: You may provide information to us via a support request submitted through the Services. We will use this information to assist you with your support request and may maintain this information to assist you or other Users with support requests. Please do not submit any information to us via a support submission, including confidential or sensitive information that you do not wish for BMBHC or our Service Providers to have access to or use in the future.
Information We Collect Automatically:
Unique Identifiers: When you use or access the Services, we may access, collect, monitor, store on your device, and/or remotely store one or more "Unique Identifiers," such as a universally unique identifier (“UUID”). A Unique Identifier may remain on your device persistently, to help you log in faster and enhance your navigation through the Services. Some features of the Services may not function properly if use or availability of Unique Identifiers is impaired or disabled.
Log File Information: When you use our Services, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring web page(s), pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We receive log file data when you interact with our Services, for example, when you visit our websites, sign into our Services, or interact with our email notifications. BMBHC uses log file data to provide, understand, and improve our Services, and to customize the content we show you. BMBHC may link this log file to other information BMBHC collects about you via the Services.
BMBHC Personnel: BMBHC’s Principal Investigators and staff may have access to your information as needed to provide and operate the Services in the normal course of business. This includes information regarding your use and interaction with the Services.
Service Providers: BMBHC works with various organizations and individuals to help provide the Services to you ("Service Providers"), such as website and data hosting companies and companies providing analytics information, like Google Analytics. We may share your personal information with our Service Providers for the purpose of providing the Services. The information we share to our Service Providers may include both information you provide to us and information we collect about you, including Personal Data and information from data collection tools like cookies, web beacons, log files, Unique Identifiers, and location data. BMBHC takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on BMBHC’s behalf. If the Principal Investigators at BMBHC becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.
Your Rights and Choices Regarding Your Information
Relevant data protection laws provide you certain rights regarding the protection of your data, including:
the right to access - Upon request, BMBHC Principal Investigators will confirm any processing of your Personal Data and, and provide you with a copy of that Personal Data in an acceptable machine-readable format.;
the right to rectification - You have the right to have BMBHC correct any inaccurate Personal Data or to have BMBHC complete any incomplete Personal Data.;
the right to erasure - You may ask the BMBHC to delete or remove your Personal Data and we will do so in some circumstances, such as where we no longer need it (we may not delete your data when other interests outweigh your right to deletion).;
the right to restrict processing - You have the right to ask BMBHC to suppress the processing of your Personal Data but BMBHC may still store your Personal Data.;
the right to object to processing - You have the right to object to your Personal Data used in the following manners: (a) processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); (b) direct marketing (including profiling); and (c) processing for purposes of scientific/historical research and statistics.;
the right to data portability - you have the right to obtain your Personal Data from us that you consented to give us or that is necessary to perform fulfillment of member benefits with you. We will give you your Personal Data in a structured, commonly used and machine-readable format.;
the right to complaint to a supervisory authority - You have the right to file a complaint with a supervisory authority, in particular in the European Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of Personal Data relating to you infringes upon your rights.; and